Room Reservation Policies (Tarver)
The Thigpen-Parsons Memorial Seminar Room and the Elam-Alexander Room may be reserved by members of the Mercer community and are intended for meetings, presentations, events, and gatherings by the Mercer community only.
- These rooms may be utilized Monday – Friday during in-person service hours. Saturdays and Sundays will be dependent on hours and availability.
- Room reservation requests should be sent to the Public Services Librarian no later than 48 hours before the space’s use. Any requests made after this time will be considered on a case-by-case basis.
- Patrons must abide by library policies and remain respectful to the patrons and environment.
- Rooms may not be reserved by Mercer students, faculty, or staff on behalf of outside groups. They are intended only for Mercer meetings or events.
Policies
- Organizations must provide a greeter and/or signage at Library entrances to facilitate participant access to and navigation in the Library.
- Advertisements in the media must be authorized in advance by the Library.
- The advertising of any product, book, software, merchandise, event, or use of the meeting room for private profit is prohibited.
- Smoking/vaping, chewing tobacco, and alcoholic beverages are prohibited.
- At the end of a function, the event space(s) must be left clean. All garbage, catering equipment, etc., must be removed. There will be a $200.00 charge to clean up after any function requiring excessive attention.
- Organizations are responsible for all costs associated with any damage to the event space during its use, as determined by the Library.
- Any organization may be prohibited from using Jack Tarver Library event spaces for violating any of the guidelines or library standards of acceptable behavior.
Questions? Please contact Circulation at (478) 301-2961