{"id":12208,"date":"2025-02-28T11:46:21","date_gmt":"2025-02-28T16:46:21","guid":{"rendered":"https:\/\/libraries.mercer.edu\/?page_id=12208"},"modified":"2025-02-28T11:47:08","modified_gmt":"2025-02-28T16:47:08","slug":"ursa-digitization-specifications","status":"publish","type":"page","link":"https:\/\/libraries.mercer.edu\/index.php\/university-libraries\/mercer-university-libraries-policies\/ursa-digitization-specifications\/","title":{"rendered":"URSA Digitization Specifications"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"12208\" class=\"elementor elementor-12208\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-5b7e7c9e elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"5b7e7c9e\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-46210458\" data-id=\"46210458\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-7db1515d elementor-widget elementor-widget-heading\" data-id=\"7db1515d\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">URSA Digitization Specifications<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5ab1ccda elementor-widget elementor-widget-text-editor\" data-id=\"5ab1ccda\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"row\"><div class=\"col-xs-12 col-sm-12\"><article id=\"content\"><div id=\"content-core\"><div id=\"parent-fieldname-text\" class=\"\">When digitizing items it is important to think about which file formats will be able to provide continued access in the future. Or to put it another way, we must consider which formats are able to be used regardless of which type of software program an individual has. For example, Word and Excel documents work best in those respective programs, but PDF or text files can be opened and used by many programs. <strong>URSA works best with files that are unencrypted, uncompressed, and saved in non-proprietary software programs.<\/strong><\/div><\/div><\/article><\/div><\/div><footer class=\"row\"><\/footer>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-23b71cd8 elementor-widget elementor-widget-spacer\" data-id=\"23b71cd8\" data-element_type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1fb2f57 elementor-widget elementor-widget-heading\" data-id=\"1fb2f57\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Preferred file types for URSA submissions:<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-22a3cb7 elementor-widget elementor-widget-text-editor\" data-id=\"22a3cb7\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"row\"><div class=\"col-xs-12 col-sm-12\"><article id=\"content\"><div id=\"content-core\"><div id=\"parent-fieldname-text\" class=\"\"><p>Mercer University Archives may convert file formats or reduce a file&#8217;s size to ensure that all submissions are compatible with end-user needs on URSA.<\/p><\/div><\/div><div>See below for our medium-specific file standards and file naming conventions for your digitization needs.<\/div><\/article><\/div><\/div><footer class=\"row\"><\/footer>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-229456d elementor-widget elementor-widget-shortcode\" data-id=\"229456d\" data-element_type=\"widget\" data-widget_type=\"shortcode.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-shortcode\">\n<table id=\"tablepress-50\" class=\"tablepress tablepress-id-50\">\n<thead>\n<tr class=\"row-1\">\n\t<th class=\"column-1\"><strong>Medium<\/strong><\/th><th class=\"column-2\"><strong>Format(s)<\/strong><\/th><th class=\"column-3\"><strong>Resolution<\/strong><\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\">\n<tr class=\"row-2\">\n\t<td class=\"column-1\"><strong>Manuscripts<\/strong><br \/>\n<em>Scans of paper documents or born-digital files<\/em><\/td><td class=\"column-2\">PDF\/A<br \/>\n<br \/>\nPDF<\/td><td class=\"column-3\">>300 dpi<br \/>\n<br \/>\n24-bit color <strong>OR<\/strong> 8-bit grayscale<\/td>\n<\/tr>\n<tr class=\"row-3\">\n\t<td class=\"column-1\"><strong>Photographic Prints<\/strong><br \/>\n<em>Scans of photographs or born-digital files<\/em><\/td><td class=\"column-2\">JPEG<br \/>\n<br \/>\nTIFF<\/td><td class=\"column-3\">>300 dpi<br \/>\n<br \/>\n24-bit color <strong>OR<\/strong> 8-bit grayscale<\/td>\n<\/tr>\n<tr class=\"row-4\">\n\t<td class=\"column-1\"><strong>Sildes and Negatives<\/strong><\/td><td class=\"column-2\">JPEG<br \/>\n<br \/>\nTIFF<\/td><td class=\"column-3\">>1200 dpi<br \/>\n<br \/>\n24-bit color <strong>OR<\/strong> 8-bit grayscale<\/td>\n<\/tr>\n<tr class=\"row-5\">\n\t<td class=\"column-1\"><strong>Graphic Illustrations\/Artwork - 2D<\/strong><\/td><td class=\"column-2\">JPEG<br \/>\n<br \/>\nTIFF<\/td><td class=\"column-3\">>600 dpi<br \/>\n<br \/>\n24-bit color <strong>OR<\/strong> 8-bit grayscale<\/td>\n<\/tr>\n<tr class=\"row-6\">\n\t<td class=\"column-1\"><strong>Graphic Illustrations\/Artwork - 3D<\/strong><br \/>\n<em>Photographs of the item from various angles<\/em><\/td><td class=\"column-2\">JPEG<br \/>\n<br \/>\nTIFF<\/td><td class=\"column-3\">>600 dpi<br \/>\n<br \/>\n24-bit color <strong>OR<\/strong> 8-bit grayscale<\/td>\n<\/tr>\n<tr class=\"row-7\">\n\t<td class=\"column-1\"><strong>Audio Files<\/strong><\/td><td class=\"column-2\">MP3<br \/>\n<br \/>\nAAC<br \/>\n<br \/>\nTIFF<\/td><td class=\"column-3\">High-quality compression<br \/>\n<br \/>\n16-bit<\/td>\n<\/tr>\n<tr class=\"row-8\">\n\t<td class=\"column-1\"><strong>Video Files<\/strong><\/td><td class=\"column-2\">MPEG4<\/td><td class=\"column-3\">High-quality compression<\/td>\n<\/tr>\n<tr class=\"row-9\">\n\t<td class=\"column-1\"><strong>PowerPoint Presentations<\/strong><\/td><td class=\"column-2\">PDF\/A<br \/>\n<br \/>\nPDF<\/td><td class=\"column-3\">>300 dpi<br \/>\n<br \/>\n24-bit color <\/td>\n<\/tr>\n<tr class=\"row-10\">\n\t<td class=\"column-1\"><strong>Research Posters<\/strong><\/td><td class=\"column-2\">PDF\/A<br \/>\n<br \/>\nPDF<\/td><td class=\"column-3\">>300 dpi<br \/>\n<br \/>\n24-bit color <\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<!-- #tablepress-50 from cache --><\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a60b70b elementor-widget elementor-widget-text-editor\" data-id=\"a60b70b\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><em>If you have questions about digitizing your file for URSA, please contact <a href=\"mailto:archives@mercer.edu?subject=URSA Digitization\">an archivist<\/a>.<\/em><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f3c8564 elementor-widget elementor-widget-spacer\" data-id=\"f3c8564\" data-element_type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-73cee67 elementor-widget elementor-widget-heading\" data-id=\"73cee67\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">File Naming Conventions<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1360c0b elementor-widget elementor-widget-text-editor\" data-id=\"1360c0b\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Below are some general guidelines for creating file name for your digital objects.<\/p><ul><li><strong>Choose unique file names. <\/strong>File names should be unique as possible, including place as _1 after the name to distinguish between files.<\/li><li><strong>UNIX characters only. <\/strong>File and directory names must use only characters allowed by the UNIX operating system. Allowable characters are: a-z A-Z 0-9 _ &#8211;<\/li><li><strong>Do not use special characters,<\/strong> such as, . \\ \/ ( ) : * ? &#8221; &amp; |, except for dashes or underscores. These characters are often reserved for use by the operating system.<\/li><li><strong>Do not use spaces <\/strong>in the file name, use underscores or dashes instead. Browsers and some older operating systems do not handle spaces well.<\/li><li><strong>Use leading zeros. <\/strong>If the file name includes numbers use zeros as placeholders. For example, a collection with 999 items should be numbered: mac001.tif, mac002.tif &#8230; mac011.tif, mac012.tif, etc. (NOT mac1.tif, mac2.tif &#8230;). This practice facilitates sorting and file management.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f69265c elementor-widget elementor-widget-spacer\" data-id=\"f69265c\" data-element_type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-15f2a7e8 elementor-widget elementor-widget-button\" data-id=\"15f2a7e8\" data-element_type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-xs\" href=\"https:\/\/libraries.mercer.edu\/wp-content\/uploads\/2025\/02\/URSA_Digitization_Specifications.pdf\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t<span class=\"elementor-button-icon\">\n\t\t\t\t<i aria-hidden=\"true\" class=\"far fa-file-pdf\"><\/i>\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">View PDF<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-a71b229 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"a71b229\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-7b58f19\" data-id=\"7b58f19\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>URSA Digitization Specifications When digitizing items it is important to think about which file formats will be able to provide continued access in the future. Or to put it another way, we must consider which formats are able to be used regardless of which type of software program an individual has. For example, Word and [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"parent":737,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_uag_custom_page_level_css":"","site-sidebar-layout":"no-sidebar","site-content-layout":"page-builder","ast-site-content-layout":"full-width-container","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"disabled","ast-breadcrumbs-content":"","ast-featured-img":"disabled","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"uagb_featured_image_src":{"full":false,"thumbnail":false,"medium":false,"medium_large":false,"large":false,"1536x1536":false,"2048x2048":false},"uagb_author_info":{"display_name":"Kathryn Thompson","author_link":"https:\/\/libraries.mercer.edu\/index.php\/author\/kathompson\/"},"uagb_comment_info":0,"uagb_excerpt":"URSA Digitization Specifications When digitizing items it is important to think about which file formats will be able to provide continued access in the future. Or to put it another way, we must consider which formats are able to be used regardless of which type of software program an individual has. For example, Word and&hellip;","_links":{"self":[{"href":"https:\/\/libraries.mercer.edu\/index.php\/wp-json\/wp\/v2\/pages\/12208"}],"collection":[{"href":"https:\/\/libraries.mercer.edu\/index.php\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/libraries.mercer.edu\/index.php\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/libraries.mercer.edu\/index.php\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/libraries.mercer.edu\/index.php\/wp-json\/wp\/v2\/comments?post=12208"}],"version-history":[{"count":19,"href":"https:\/\/libraries.mercer.edu\/index.php\/wp-json\/wp\/v2\/pages\/12208\/revisions"}],"predecessor-version":[{"id":12297,"href":"https:\/\/libraries.mercer.edu\/index.php\/wp-json\/wp\/v2\/pages\/12208\/revisions\/12297"}],"up":[{"embeddable":true,"href":"https:\/\/libraries.mercer.edu\/index.php\/wp-json\/wp\/v2\/pages\/737"}],"wp:attachment":[{"href":"https:\/\/libraries.mercer.edu\/index.php\/wp-json\/wp\/v2\/media?parent=12208"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}